Rollo
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Antwerp (2000) Full-time

Office Manager

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The job

Do you get energy from getting things done, solving problems and making sure a team can work smoothly? Rollo.ai is looking for an Office Manager to take charge of the day-to-day running of our office. You see what needs doing, take action and follow things through until they are solved.

About Rollo

Rollo.ai builds AI solutions and agents that help companies improve and automate their day-to-day processes. As Office Manager you work closely with the founders and the team. You take care of the practical organisation our colleagues need to do their work well, and you help think about how Rollo.ai itself can optimise its office processes with AI.

Your role

Your first priority is an office that runs well. You are the point of contact for day-to-day questions and practical issues, and you roll up your own sleeves. You also run our social media and support the preparation of client proposals. As you get to know the organisation, you take on more responsibility in our financial and legal processes.

Running day-to-day operations

  • You handle purchasing, office supplies, maintenance and arrangements with suppliers. You solve practical problems and make sure things get followed up.
  • You support the planning of appointments, meetings and team activities, and make sure visitors and new colleagues get a good welcome.
  • You keep documents and administration in order, keep an eye on deadlines and make recurring tasks simpler and clearer.

Running our social media

  • You manage the content planning and prepare posts about projects, the team and company news, in consultation with the colleagues involved.
  • You gather input, write clear copy and make sure publications are polished, with particular attention to LinkedIn.

Helping improve client proposals

  • You review quotes, presentations and proposals for language, structure, design and completeness.
  • You flag unclear points and inconsistencies and make concrete suggestions to strengthen documents, together with the person responsible for the content.

Growing into finance and legal

You have enough basic knowledge and analytical insight to understand financial and legal administration and to grow in it. You build up your responsibility step by step, together with the founders and external specialists.

  • You support the follow-up of incoming and outgoing invoices, payments and expense claims, and the preparation of files for the accountant.
  • You help make costs and agreements clear and improve the administrative follow-up.
  • You keep contracts and other legal documents organised, watch deadlines and make sure missing information is completed in time.
  • You prepare files and coordinate questions with the accountant, the payroll provider or legal advisers.

Who we are looking for

  • You are strongly operational: you take initiative, set priorities and finish tasks independently. You also take small practical matters to heart.
  • You have experience in office management, administrative support or a similarly broad role in which you handle a lot yourself.
  • You work accurately, keep the overview when a lot is happening at once and handle confidential information discreetly.
  • You have a grounding in business administration, finance or legal processes, through education or experience, and want to develop further in it.
  • You write fluently in Dutch and English and have a feel for professional communication and social media.
  • You are comfortable with digital office software and spreadsheets. You are curious about AI tools and use them with a critical eye.

A specific degree is not required. We mainly look at what you can do, how you approach things and your ability to learn. You enjoy working at the office and close to the team, where you can respond quickly to what is needed.

Apply

Send us your CV and a short motivation. Above all, tell us about a situation in which you solved a practical problem or improved an administrative process.

PDF or Word (.docx), max. 10 MB.